Withdrawal Process
Withdrawal from the Semester
CLICK HERE if you are high school student and wish to withdraw from the semester.
Students wishing to completely withdraw from the University will do so through "CampusConnect" by clicking on the “Withdrawal Form” icon.
Students must be cleared by the Counseling Center (@Student Center; (501) 882- 8306)before they will be allowed to complete the form.
Once the online form is completed, the form will be sent in e-mail format to the Office of the Registrar (@State Hall; (501) 882- 4415) where the withdrawal will be processed.
After processing the withdrawal, the Office of the Registrar will forward the e-mail to offices on campus that need to be notified of the student’s withdrawal.
Refunds will be made according to the Refund of Fees schedule that appears in
the University catalog.
Withdrawals from the University may be made up to the published deadline on the academic calendar.
Note: Prior to the census date of each semester or term, students withdrawing will be removed entirely from the course(s) and the course(s) will not appear on the student’s transcript. After the census date, student’s withdrawing before the published deadline, will be given a grade of "W" and the grade(s) will appear on the student’s transcript.
Students who stop attending a course or all courses without following the appropriate drop or withdrawal procedure will receive failing grades.
Failure to officially withdraw from a course or the University will cause a failing grade of “F” to appear on your transcript for the course or courses not dropped.
Withdrawal from the University will result in suspension of financial aid under ASU-Beebe’s Satisfactory Academic Progress requirements. Unsatisfactory attendance will result in an adjustment or loss of financial aid as well.
Return to Title IV Funds
Title IV funds are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of Title IV funds that the student was originally scheduled to receive.
If a recipient of Title IV grant or loan funds withdraw from a school after beginning attendance, the amount of Title IV grant or a loan assistance earned by the student must be determined. If the amount disbursed to the student is greater than the amount the student earned, unearned funds must be returned. If the amount disbursed to the student is less than the amount the student earned, and for which the student is otherwise eligible, he or she is eligible to receive a post-withdrawal disbursement of the earned aid that was not received.
Up through the 60% point in each payment period or period of enrollment, a pro rata schedule is used to determine the amount of Title IV funds the student has earned at the time of withdrawal. After the 60% point in the payment period or period of enrollment, a student has earned 100% of the Title IV funds.
Students who have received federal aid should be aware that a percentage of that money must be repaid if you withdraw during the first 60% of the semester.
The chart below estimates the percentage of federal aid that a student must return based upon when he/she withdraws. Please consider this financial responsibility should you be considering withdrawing from the university. ASU-Beebe, ASU-Searcy, ASU-Heber Springs,
and Little Rock Air Force Base Campus
Fall 2008
| Estimated % of Federal Aid Due Back | Withdrawal Date | |
| 11 days | 90-99% | 08/25 - 09/06 |
| 20 days | 80-89% | 9/07 - 09/17 |
| 29 days | 70-79% | 09/18 - 09/27 |
| 38 days | 60-69% | 09/28 - 10/08 |
| 47 days | 50-59% | 10/09 - 10/18 |
| 55 days | 40-49% | 10/19 - 10/28 |
| None | 10/29 - 12/16 | |
Spring 2009
| Estimated % of Federal Aid Due Back | Withdrawal Date | |
| 11 days | 90-99% | 01/12 - 01/24 |
| 20 days | 80-89% | 01/25 - 02/04 |
| 29 days | 70-79% | 02/05 - 02/14 |
| 38 days | 60-69% | 02/15 - 02/25 |
| 47 days | 50-59% | 02/26 - 03/07 |
| 55 days | 40-49% | 03/08 - 03/18 |
| None | 03/19 - 05/04 | |
ASU-Beebe’s Refund of Fees Schedule
Refunds must be claimed at the time of withdrawal through the Records Office and the Business Office. This applies to both special and regular students. The refund schedule is as follows:
| Fall & Spring Semesters |
Five-Week
and Eight-Week Terms |
|
| First Week | 100% | 100% - 2
days 50% - 3 days |
| Second and third weeks | 60% | none |
| Over three weeks | none | none |
